Florida Voices for Animals Presents

8th Annual Tampa Bay Veg Fest Nov. 4, 2017

 

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Parking & Transportation

EVENT ACTIVITIES

Cooking Demonstrations

Music

Speakers

Films

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Online APPLICATION

HOW TO register ONLINE:
  1. Step 1: Choose a Applicant Status Selection
  2. Step 2: Pay with Paypal firstPay with Paypalor by check
  3. Step 3: Then send us the online form below with your Packet option selected, method of payment option selected, your PAYPAL transaction number or check number info and company information filled out by clicking on the SUBMIT button.

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** Fee waiver for any nonprofit vendor who guarantees to provide one volunteer for at least 4 hours on event day (one per group) -- done on a reimbursement basis**

** The fees listed above are for 10' X 10' spaces -- for larger spaces, please contact us for details and fees**

Please, fill out the following fields:

A value is required. A value is required.

A value is required. City: A value is required. State: Please select an item. Zip: A value is required.

A value is required. Phone: A value is required.

Describe all items to be exhibited, sold, or given away (see Conditions of Agreement for requirements) -- Please be specific (for food vendors, this is information we will post on our website):

A value is required.

Method of Payment:Please submit this Application, Conditions of Agreement, and a check or money order made payable to FVA Veg Fest to: Tampa Bay Veg Fest • P.O. Box 17523 • Tampa FL 33682 if paying by check mentioning the check number below or pay with Paypal first and fill out the Paypal Transaction Number field below before submitting the form. (e-mailed/faxed applications not accepted!) Payment option must accompany application -- applications without payment will not be accepted.




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TAMPA BAY VEG FEST (www.TampaBayVegFest.org)Conditions of Agreement

Please read ENTIRE application and initial by each item. If you have any questions, please contact us.

A value is required.1. Tampa Bay Veg Fest reserves the right to accept or decline any application at its discretion.

A value is required.2. Each vendor must submit an individual application and payment. Spaces may not be combined. In other words, 2 vendors may not share the same vendor booth/space. Only one vendor will be permitted in each space. Each vendor requires a separate application and payment.

A value is required.3. Setup begins at 7:00 a.m. on Saturday, November 4, 2017. Vendors must be ready for operation by 9:30 a.m.

A value is required.4. Vendors must staff their exhibits during the entire event from 10:00 a.m. to 5:00 p.m. Failure to follow this condition will result in vendor being ineligible to participate in future Veg Fests.We request all vendors remain with their exhibits until 5:00 p.m. out of courtesy to patrons, other vendors and organizers of event.

A value is required.5. Vendors are responsible for setup and breakdown of their exhibit. Each vendor will provide their own tent (100 sq. ft. maximum -- 10' X 10') and/or table (8 ft. maximum) unless other arrangements are made in advance. Any vendor with a tent larger than 10' X 10' must obtain a permit from the City of Tampa Fire Marshal well in advance of the event date. All tents shall be weighted and not staked. There are few trees in area of park where we will be setting up and tents are strongly recommended.

A value is required.6. All tables must be covered with tablecloths. Vendors must provide their own tablecloths.

A value is required.7. Vendors must have signage clearly identifying the name of the vendor. Food vendors must have signage clearly listing food offerings and prices.

A value is required.8. Vendors shall exhibit, sell, or give away only merchandise, literature, and services specified in Application.

A value is required.9. Vendors shall not sell or give away food or beverages without prior approval.

A value is required.10. All food sold or given away must be vegan. Vegan means no animal products of any kind: no meat, fish, fowl (flesh, fat, broth, or gelatin), eggs, dairy, casein, whey, or honey. Prepared foods shall be organic and locally grown if at all possible. All food vendors must use recyclable and/or compostable service ware. No Styrofoam will be permitted.

A value is required.11. All merchandise sold or given away must be vegan (i.e., no leather, feathers, wool, fur or silk products of any kind), not tested on animals, and should be as environmentally friendly as possible. .

A value is required.12. Should any contingency interrupt or prevent the holding of Tampa Bay Veg Fest, including but not limited to inclement weather, war, terrorism, or lockouts, then event coordinators and Tampa Bay Veg Fest shall in no way be liable to vendors.

A value is required.13. Vendors agree to make no claim for any reason against event coordinators or The City of Tampa for loss, theft, damage, or destruction of goods, nor for injury to themselves, employees, volunteers, or visitors incurred at the event.

A value is required.14. Electricity will be provided to vendors (requests will be filed as they are received). All vendors should put your needs here. If food/restaurant vendor needs electricity, please specify electricity needed here and for what. (be very specific, i.e., 20 amps for toaster and blender):

OR Please specify if a generator will be used:

Electricity is subject to availability at a particular location.Generators are encourarged. Electricity is not guaranteed in the park

A value is required.15. If cooking with grease, vendor will need to supply 1/2" plywood and/or rubber matting on the ground beneath the cooking and service areas to absorb the grease. The same requirement applies to an area which produces a large amount of heat (i.e., a grill). You may cover either of these with a non-flammable material if you wish.

A value is required.16. No balloons of any type or material will be allowed.

A value is required.17. All food vendors who are cooking/heating onsite and/or have a refrigerator must each have a fire extinguisher by order of the Fire Marshal (can be a small fire extinguisher -- need not be large -- see no. 22 below for more information.)

A value is required.18. All animal rescue groups or other groups bringing animals must have animals on leashes or in cages. Cages shall have something on bottom to collect the animals' waste.

A value is required.19. Animal rescues (or any organization or individual) must not breed animals nor promote or support breeding of animals. Prior to adoption all animals, when old enough, shall be spayed or neutered.

A value is required.20. All vendors are encouraged to bring hand trucks or wagons to bring items (particularly heavy items) into park as you cannot drive or bring vehicles into park.

A value is required.21. All food/restaurant vendors are encouraged (but not required) to give out free samples of their food products.

A value is required.22. Here are additional requirements by the City:
A tent with a square footage in excess of 100 square feet shall require a tent permit.
Tent permits must be applied for in advance of the event through the Fire Marshal’s Office.
10’ x 10’ tents must be a minimum of 2’ apart.
No tying together of 10’ x 10’ tents to make a larger tent. If this situation is found in an on-site inspection, the normal fee required for oversize tents will be doubled for this and additional oversize tents.An overhang that extends from a 10’ x 10' tent, which effectively extends the size of the tent, will require a tent permit.
LP Tanks must be a minimum of 5’ away from cooking appliances and heat ignitions must have an approved UL Hose line.
LP Tanks may NOT be under the tent during operations.
“No Smoking” and “Exit” signs are required for any tents larger than 10' X 10'.
If the tent has side walls, Exit Signs shall be illuminated.
Tents over 1200 square feet require a minimum of 2 Exits.
Each tent is required to have a Certificate of Flame Resistance on site. If no certificate exists upon inspection, no cooking will be allowed.
All tents where there will be cooking of any type shall have a 2A-10BC rated fire extinguisher, or larger, with an up-to-date inspection tag.
All grease laden cooking shall require a minimum of one Class K Fire Extinguisher with an up-to-date service tag.
Any vendor who will be deep frying shall have a tent made from flame retardant material.
No glass containers are allowed in the park.

A value is required.23. We encourage all vendors at this event to purchase food at the event to support our restaurant vendors. However, if you choose to bring something to eat with you, we ask that you please not bring any animal products to eat (meat, etc.) out of respect for all animals and the effort that has gone into making this event a completely meat-free and animal product-free event.

A value is required.24. An accepted application is a commitment to participate at Veg Fest and no refunds will be made for cancellations. An application is accepted upon deposit of payment and listing of vendor on Veg Fest website.

A value is required.25. Penalties for failure to abide by these rules include ejection from this year's Veg Fest and possible suspension from participating in future Veg Fests.


Checkmark below mention for validity of this application
I have read the Conditions of Agreement and agree fully to all terms. => Please make a selection.

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Date:

By Clicking "Submit" you agree to the Tampa Veg Fest Agreement